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I am not surprised about the market size forecasted by Grand View Research to reach $20.47B by 2030.
Project Management Software Review Methodology
Geekflare tested the core project management features through free plan and taking a trial.
We evaluated essential features and calculated a combined overall rating for each.
Most of them offer a free download, as a trial or as a free forever plan.
1. monday.com
Best for Small to Medium Businesses
monday.com has gained tremendous popularity recently.
And there is a reason for it.
The only caveat is that the AI feature is available on the Pro or higher plan.
I was amazed by the AI mobile feature, which lets you delegate actions through voice commands.
And if needed, you’ve got the option to extend the integration using Wrike API.
The best part is it can source live data from external sources like Tableau and Google Docs.
I really like custom workflows that allow you to automate business processes across sheets.
One thing I hope Smartsheet catches up on soon is making AI features available in the Pro plan.
Smartsheet Features
Robust analytics features (e.g.
I like the idea of using a single work platform for easy licensing and management.
This layout ensures that teams can manage tasks, communicate, and access resources all in one place.
Trello
Best for Visual Task Management
Trello was founded in 2011 and is now owned by Atlassian.
you could use Trello to visualize your tasks on Kanban boards, lists, and cards.
However, it still retains core features like Kanban visualization and a calendar view.
Trello also offers various templates for customizing workspaces and allows file/folder attachments within cards.
Each card within the columns includes task details, such as names, and color-coded labels for better prioritization.
I found it disappointing that AI features are only available on the Premium and Enterprise plans.
And overall, the platform lacks advanced features when I compare to monday.com or Wrike for example.
I would recommend Trello FREE plan or Standard plan to small teams that need basic task and project management.
Limited features but it works and reliable.
Two-factor auth, even in free plan.
Integrate with over 200 business apps.
Doesn’t offer a sheet like Smartsheet.
AI features not available in the free plan.
Trello Pricing
Trello offers a free forever plan with 10 boards per workspace.
It offers 3 paid plans.
Notion
Best All-in-One Workspace
Notion offers an all-in-one workspace to manage team tasks and supercharge collaboration.
Notion stands out with its robust task management and rich collaboration features.
Easily tag team members in pages and cards, track page analytics for data-driven insights, and organize information.
Enjoy a vast library of free templates and versatile visualization options like calendars, lists, and boards.
It is like they are pushing hard, so everyone uses it, but it is annoying to me.
Notion Features
Trigger-based automation
Integrates with GitHub, Slack, etc.
I would suggest using Jira to manage large and complex projects.
Jira Features
Templates for Scrum, Kanban, bug tracking, DevOps, etc.
This shows the platform’s credibility and capacity to manage large and complex projects, company-wide.
I tried a sales pipeline setup using Asana.
The big difference between Premium and Enterprise is Zoho AI (Zia) and custom fields.
Basecamp is a centralized platform for communication, collaboration, and task management.
It is well-suited for small businesses who value simplicity and want an all-in-one solution.
Basecamp’s dashboard showcases an organized layout with six core features designed to simplify project management.
TheDocs & Filesarea provides a central hub for storing and organizing important documents, spreadsheets, and images.
There’s also a dedicatedChatsection for casual, team-wide conversations and aSchedulemodule for setting shared event dates.
Lastly, theCard Tableallows teams to manage workflows in a Kanban-style format, perfect for process-driven projects.
If you are a nonprofit, you get adiscounted rate, and it’s free for teachers and students.
Custom fields, such as task categories and due dates, allow for detailed organization and filtering.
For collaboration, you oughta rely on commenting using @mentions and real-time updates notifications.
Their offering aligns perfectly with what you oughta manage your clients.
Custom tags like Scope and Schedule add flexibility for categorizing tasks based on your projects unique needs.
Teamwork provides options to save workflows and automate repetitive actions, while saving valuable time.
The paid plans are as follows.
How Much Does Project Management Software Cost?
On average, project management software costs between $7 to $10 per month per user.
Here is a pricing summary to give you a quick idea.
Have you used any of the above project management software?
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What is a Project Management Software?
Project managementsoftware helps teams plan, organize, manage projects and tasks.
Many project management solutions offer third-party app integrations, while some have native apps.
Many project management software offers mobile apps for on-the-go productivity.
How To Choose the Right Project Management Software?
Choose your preferred project management software based on what you need and which software matches the requirements.
Don’t go with what they offer, but what you need and if that is available.
On top of the basic features, look for scalability, customer support and a user-friendly interface.
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