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It functions as a centralized and organized storage for digital documents, where employees can access them securely.
DMShelps businesses improve document organization by providing a centralized location for all electronic documents.
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Box Features
Offers a virtual whiteboard tool with chat and sticky note features for team collaboration.
Box Pros/Cons
Content migration from 15 source systems.
Regulatory compliance support for GDPR, FINRA, HIPPA.
14-day free trial for all plans.
Limited in-app editing for some file types.
Per-user billing can be costlier for large enterprises.
Box Pricing
Box has pricing plans for Individuals and teams, with separate ones for businesses.
These plans have a monthly or annual payment option.
The popular plans have been listed below.
Zoho WorkDrive provides a shared workspace for collaboration, where companies can store documents in the Team folder.
Teammates get instant notifications when documents are changed, and admins can assign appropriate permissions to each member.
It ensures security with video monitoring, biometric access, and data encryption.
Zoho WorkDrive Pros/Cons
Works on Windows, Mac, Android, and iOS apps.
15-day free trial for business users.
Complies with GDPR and HIPPA.
No free plan for businesses.
Not all features are available on mobile apps.
The most popular plans are below.
It uses OCR technology to make images and scanned documents searchable.
Folderit uses bank-level encryption to ensure the security of the documents.
Lets users share documents, folders, sections, and entire accounts with tailored permission for easy collaboration.
Provides document numbering, reminders, audit trail logs, custom metadata, and file linking.
Folderit Pros/Cons
14-day free trial.
Uses Amazon (AWS) Datacenters.
White-label and separate instance installation.
Does not offer any free forever plan.
The OpenKM Zone OCR feature automatically captures a documents metadata.
OpenKM Features
Enables users to create content respiratory for quick decision-making and knowledge creation.
Offers a complete and configurable audit trail for any specific operation, procedure, or event.
OpenKM Pros/Cons
Integrates with Bonitasoft BPM, Microsoft Office, and Vtiger.
Supports CIFS, FTP, and WebDAV protocols.
Community forum, videos, bug tracker, and knowledge center.
User interface looks cluttered.
Pricing information not available.
Revvers Integrated eSignatures allow users to sign or approve from anywhere.
Users can route and receive documents without any hassle.
Revver Pros/Cons
Folder templates for seamless file organization.
Automatic program of governance and file retention policies.
Pricing information is unavailable.
Chat support is only available on weekdays.
It uses AI for intelligent and structured indexing for quick searching.
Companies can also utilize it to create a full-text record of all content for customizable search queries.
DocuWare is capable of capturing paper documents and turning them into digitized copies.
Besides documents, it can store emails and attachments from Outlook or any other email client.
Users can directly import folders from their Windows computer to securely store them.
DocuWare Pros/Cons
Free DocuWare app for mobile access.
Integration with CRM, ERP, and other apps.
Free 30-day cloud trial.
Editing interface looks cluttered.
Its intelligent process management feature enables streamlining of content-centric processes and faster decision-making.
Hyland offers repository services with features such as annotation, version control, and audit trails.
It provides collaboration tools for the enterprise to enjoy the benefits of Microsoft 365 and Google Docs.
Allows users to preview the content of their document regardless of the file size or file pop in.
Users could alternatively enable high-resolution media and digital asset management workflows.
API for customized business needs.
247 support for business-critical content and compliance.
No pricing information is available.
It simplifies how the business can organize and store documents either in digital or physical format.
ILogicalDOC easily manages paper documents and scanned copies, targeting digital document management.
Enhances collaboration through a collaborative environment and maintains optimum approval processes and reviews by using our effective workflow system.
LogicalDOC Pros/Cons
Three deployment methods: stand-alone, shared server, LogicalDOC Cloud.
Multi-lingual assistants in 35 languages, which include English, Spanish, and French.
Customized actions and reports are unavailable in the community version.
This cloud-based solution enables companies to digitally store all their files in a single interface and allow remote access.
Using workflows, companies can also automatically route the files across the organization.
Has AI and ML technologies to automatically assign pre-set tags to the uploaded documents.
DocuPhase Pros/Cons
Supports ERP integrations with NetSuite, Dynamics, and Sage.
Simplified electronic form building.
Dedicated data center to reduce on-site storage cost.
Does not offer chat support.
M-Files insert master record data into the documents.
Businesses can leverage its Optical Character Recognition (OCR) feature to digitize print documents for better control.
By replicating the folder interface, it ensures the auditability of the documents with electronic signatures and personalized views.
M-Files Features
Uses AI technology to scan existing business documents and automatically tag metadata.
Utilizes AI to scan legacy data to discover dark data.
Using permission control, admins can ensure the right people have access to documents.
M-Files Pros/Cons
30-day free trial.
Integration with Google, Salesforce, Adobe, and SAP.
Pricing information is not available.
Unavailability of free plans.
Microsoft SharePoint Online lets companies share common resources and applications on the home site and portals for better efficiency.
Microsoft SharePoint Features
Allows businesses to access and protect files.
Supports real-time co-authoring and editing of the same file.
Provides versioning and access control that enable content management in the document library.
Microsoft SharePoint Pros/Cons
Notifications upon document approval.
Custom apps for all devices, such as Mac, Android, and iOS.
Commenting and task management within the platform.
No free forever plan is available.
It allows users to upload, share, and receive files while tracking them.
The recipients are notified automatically, and the senders can secure file access with multiple security features.
It lets users preview, stream, and download the files at a faster speed.
Hightail does not need someone to own its account to receive documents.
Uploaders can generate a personal Uplink URL for sharing purposes.
256-bit AES encryption and other enterprise-grade security measures play an important role in strengthening the security of the content.
Hightail Features
Facilitates creative collaboration by letting companies collect assets and feedback in the same place.
Creates accountable action items, offers client-ready views, and creates freehand annotations.
Hightail Pros/Cons
Free forever plan.
Available on Android and iOS apps.
File sharing process could be confusing.
The mobile app is buggy and sometimes crashes.
It allows businesses to seamlessly edit PDF documents, create PDF workflows, and add e-signatures to the files.
Lets users send bulk e-signature requests and helps them track and manage those.
Companies can customize the signature requests with their logo, tagline, and welcome message.
Adobe Document Cloud Pros/Cons
Full refund for cancellation within 14 days.
Smooth integration with all Adobe products.
Only suitable for PDF management.
Its features, like unlimited storage, advanced search, and e-signature, make it perfect for legal firms.
It also lets organizations securely store text, image, audio, and video files through bulk upload.
Cilo is capable of converting text files into legal documents using dynamic legal templates.
Clio Features
Supports sorting documents by folders, authors, dates, and custom categories.
Allows searching for a file using title, text, and metadata.
Ensures that legal professionals can jump into the files from anywhere and all updates are synced instantly.
Clio Pros/Cons
HIPPA liability protection.
Encrypted backups and 2FA.
7-day free trial to test functionality.
Support is not available on weekends.
No refunds for the current term upon plan cancellation.
More could be added to these plans to meet business requirements.
Revvr
5 Benefits of Document Management Software
The 5 benefits ofdocument managementsoftware are mentioned below.
How to Choose a Document Management System?
While choosingdocument managementsoftware, consider the volume and complexity of the documents.
See if theDMSsoftware integrates with existing software and is scalable enough to grow with the business.
Finally, select aDMSthat matches your budget and meets your needs without breaking the bank.
