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Task management bears great importance to keep pace with the constantly evolving business world.
Task management software makes the process of handling individual tasks easier.
It helps to improve individual and team productivity.
During the assessment, I considered team features, task views, integration, and pricing.
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Note that the table compares features for starting plans of all the applications.
Its to-list list view of your tasks is helpful for focusing on your efforts.
you’ve got the option to sync monday.com with 200+ apps without any coding knowledge.
I like its powerful AI capabilities that analyze and categorize your data while generating textual data by sentiment analysis.
It even removes language barriers by translating and localizing text in different languages.
monday.com Features
monday.com Pros
Free forever plan and free trial.
Android and iOS apps.
Free plan comes with 200+ customizable templates.
monday.com Cons
Free plan allows only 2 users.
Does not offer customer support over phone calls.
monday.com Pricing
2.
Its Kanban board view increases your teams efficiency by up to 45%.
Wrike Features
Wrike Pros
Free 14-day trial.
Workflow-based collaboration for multiple teams.
AI-based risk predictions and action items.
Apps for Windows, Mac, Android, and iOS.
Wrike Cons
Resource management features are not available with the free plan.
Advanced analytics and data visualizations come with the highest plan.
Wrike Pricing
3.
SmartSheet
Powerful Work Management Platform
Choose Smartsheet if you want a flexible and user-friendly task visualization.
Key data trends are also available with customizable data generation.
Smartsheets formulas and functions feature caught my attention.
It also lets you automate symbols and drop-down fields.
Smartsheet Features
Smartsheet Pros
Color-coding and symbols to identify priorities and due dates.
Customizable forms to collect data from internal and external stakeholders.
Real-time view of project status with visuals and KPIs.
Smartsheet Cons
Does not offer any free forever plan.
Premium support is available with an advanced work management plan.
Smartsheet Pricing
4.
Its client view generates an overview of all projects linked to a client.
you’re able to learn in our review post.
Teamwork.com Features
Teamwork.com Pros
30-day free trial.
Easy project import from Wrike, Asana, ClickUp, monday.com, etc.
Optimizable templates library for IT, PM, marketing, creative, and more.
Teamwork.com Cons
Dedicated customer success manager is available only with an enterprise plan.
Teamwork.com Pricing
5.
With 99.9% uptime, you might always access this single source of truth for all your projects.
ClickUp comes with a variety of task management features.
For example, you might add custom tags and statuses to the tasks to identify and categorize them quickly.
It allows you to stay focused by setting up priority levels for each task.
you could even add task types that suit your teams requirements or use cases.
ClickUp Features
ClickUp Pros
Native time tracking, timeline, and mind maps.
Real-time chat with team members.
In-app video recording for screen, web app, and voice.
ClickUp Cons
ClickUp Brain AI add-on is not available with the free plan.
Live onboarding training is only available with the enterprise plan.
ClickUp Pricing
6.
Paymo
Best for Small Teams
Paymo helps you organize tasks while eliminating confusion and facilitating real-time collaboration.
This personal workspace shows you exactly what to focus on next and in which order.
In my opinion, its multi-user assigning feature will help you with tasks that need multiple assignees.
Paymo Features
Paymo Pros
Recent activity stream by all users on a project level.
Software is available in 22 languages.
Sharing and permission management for guests.
Paymo Cons
Task dependency is only available with a business plan.
Not ideal for large companies and enterprises.
Paymo Pricing
7.
From task management and workflow automation to resource management and reporting, this software can single-handedly manage everything.
you’re able to even add concerned teammates to the tasks to keep them in the loop.
I am impressed by Asanas blocker-identifying feature.
Asana Features
Asana Pros
Asana AI for workflow, execution, and reporting.
Attach or embed files to add context to a task.
Reporting dashboard with multiple chart styles.
Asana Cons
Multi-assignee feature is not available.
Steep learning curve for new users.
Asana Pricing
8.
Its connected workspace lets you manage the projects from the beginning to the end.
For every project, Notion allows you to choose the layout that fits your team.
In my opinion, Notion AI is the most robust feature of this task management software.
It even analyzes PDF files and images to gather insights for you.
Notion Features
Notion Pros
Windows, Mac, Android, and iOS apps.
30,000+ free and paid templates.
Ideal for creating sites and Wikis.
Notion Cons
Notion AI feature costs you additional charges.
Live chat support is not available.
Notion Pricing
9.
I like Trellos no-code automation tool, Butler.
Butler offers intelligent automation tips by recognizing repetitive actions that you perform on the boards.
Trello Features
Trello Pros
Built-in MDM support for iOS and Android.
Support is available in English, Korean, and Japanese.
200+ app integration directly into Trello boards.
Trello Cons
No on-premise version.
Does not offer phone or live chat support.
While tracking tasks, nTask allows you to have complete visibility into the tasks.
You monitor the timesheets and add time entries manually if you forget to do automatic tracking.
It lets you measure your productivity.
Ive found nTasks collaboration and communication features to be quite impressive.
you could give concerned people permission to access tasks or projects or view them as guests.
It lets you share important updates with everyone on the team or have a one-to-one chat with one member.
nTask Features
nTask Pros
Software is available in 7 languages.
Discounts for NGOs and new startups.
Cost-effective compared to most competitors.
nTask Cons
Does not offer anyrefund on payments.
24/7 support is not available.
nTask Pricing
11.
This is another Atlassian product, but different from Trello.
you’re free to scale up your work by automating different workflows like approvals.
Jira Features
Jira Pros
Templates for development, IT, service management, and more.
Built-in gadgets to create customized dashboards.
Global and project-level configuration.
Jira Cons
Free plan users do not get 24/7 support.
Atlassian Intelligence (AI) is unavailable with lower plans.
Jira Pricing
12.
TickTick
Best to Organize Tasks
TickTick simplifies task management for your professional and personal tasks.
you could use its web app or download dedicated apps for Windows, Mac, Android, and iOS.
On TickTick, you get several reminders so you dont miss out on any deadline.
Its constant reminder keeps ringing until you handle the notifications.
you could even repeat the reminders using recurring rules for week, month, year, or custom intervals.
I appreciate how TickTick goes beyond being a task management tool and helps you efficiently complete tasks on time.
TickTick Features
TickTick Pros
25% discount on Premium for students and educators.
Siri integration to include voice command.
Keyboard shortcuts and command menus.
TickTick Cons
Website does not clearly mention the distinction between free and Premium plans.
Customer support is only available through ticket submission.
TickTick Pricing
13.
Create tasks, subtasks, and checklists to keep tabs on every task.
Its Gantt-chart timeline view helps pinpoint dependencies and priorities.
I like how MeisterTask manages your data security with its range of features.
It uses 2FA to stop any unauthorized person from entering your workspace.
MeisterTask Features
MeisterTask Pros
AI-powered prompt features.
Dedicated Customer Success Manager.
MeisterTask Cons
Free plan users get support only from the Help center and community.
MeisterTask Pricing
14.
Let your team achieve enhanced productivity by eliminating duplicate tasks, staying focused, and automating workflows.
Create forms using custom fields to collect client requests, feedback, and other data.
Thus, it’s possible for you to stay updated about important metrics and team productivity.
ProofHub Features
ProofHub Pros
Discounts for non-profits.
Flat monthly price is ideal for large companies.
Personal and group chat with colleagues and clients.
ProofHub Cons
Workflows and reports only come with the ultimate control plan.
ProofHub Pricing
15.
SmartTask Features
SmartTask Pros
Free forever plan.
Eligible startups get SmartTask credit worth $1000.
Specialized pricing for non-profits.
SmartTask Cons
Free plan only gets email support.
Admin training is only included in the Enterprise plan.
SmartTask Pricing
What Is Task Management Software?
Task management software lets you enlist, organize, prioritize, and track your work.
Its primary functionalities include task lists, calendars, project management features, and communication tools.
It enhances the task organization ability of an individual, minimizes distractions, and fosters a sense of accomplishment.
Task management tools boost productivity by centralizing tasks and setting clear deadlines for all of them.
It provides a structured framework for prioritizing tasks, categorizing projects, and tracking progress.
These tools also reduce stress, break down silos, and help everyone stay aligned for successful project outcomes.
In this section, Ive picked up the top 6 features that your task manager tool should have.
Task and Project Management
The most essential features of task management software are task and project management.
Focus on your teams requirements and see if your preferred tool has that feature.
Collaboration Tools
Task management usually requires communication with colleagues or clients for successful project completion.
You should be able to automate repetitive tasks to save valuable time and create custom workflows to ensure consistency.
Task management app with multiple task views allows you to visualize the tasks that suit your needs.
Time Management
Task management tools are incomplete without time-tracking features.
Integrations
Integration capability is crucial to ensure team efficiency and smooth workflow.
While selecting, ensure it integrates with your existing tech stack.
If your team involves any of these teammates, choose task management software with Android and iOS apps.
Do you need it for personal use or your entire team?
If it is for your team, what is your team size?
Also, consider the nature of your projects.
Are the projects simple, or do they involve complex projects with multiple dependencies or agile sprints?
Have answers to these questions ready before moving to the next step.
Does it offer the essential features you need?
What about the additional functionalities?
you’re gonna wanna prioritize the essential features that are absolutely critical for your teams success.
You should consider long-term costs before reaching any decision.
Finally, choose a plan that fits within your budget while still offering the necessary features.
Does it offer support through various channels?
How quickly do they respond to customer queries?
Is There Any Free Task Management Software Available?
Yes, many task management software such as monday.com, Notion, Asana, and ClickUp offer free plans.
