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Invoicing software helps you to produce bills for products or services you offer.
Invoicing Software Comparison
Below is a quick comparison of the main features of the invoicing software.
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Xero
Best for Startups and Small Businesses
Xero is a cloud-based intuitive invoicing software.
It is an affordable solution with all the basic invoicing features and scalability required for small and medium businesses.
Xero supports multiple payment methods, such as debit cards, credit cards, and direct debit.
Users can view if the client has viewed or paid the invoice.
Above is a screenshot of Xeros invoicing tool dashboard.
Their tips and tricks feature is very helpful for beginners.
More information about Xero is mentioned in our detailedreview of Xero accounting.
Top Features
Pros
24/7 online support for prompt guidance on any issue.
Android and iOS apps for any-time access.
Pay Now button for one-click payment.
Cons
Lacks complex features required by large enterprises.
Xero Pricing
Xero offers 3 plans.
Starter: $2/moStandard: $4.7/moPremium: $8/mo
2.
BILL
Best for Recurring Invoices
BILL is a proficient financial management platform with powerful invoicing functionality.
Ideal for small and medium businesses, it automates back-end financial processes.
It simplifies how businesses connect with their clients and suppliers.85 of the top 100US accounting firms use BILL.
BILL allows users to generate invoices quickly with its built-in templates.
Heres a screenshot of Bills invoicing tool.
it’s possible for you to use different templates and customize them accordingly.
It also has an expense tracker that lets you upload your receipts and automatically captures expenses from them.
Invoice Simple offers multiple customization options to let you upload logos and select colors as per your brand.
It has reporting features to show you itemized list of amounts due and amounts paid sorted by clients.
Data encryption to ensure your data is always safe.
Unlimited estimates on all plans.
Online payments available only in limited countries
Pricing
Invoice Simple offers 3 plans.
Discount Offer: 50% OFF for the first 3 months
4.
FreshBooks offers a mobile app to send and track invoices from anywhere.
It provides users offer discounts wherever applicable.
Read our detailedFreshBooks Review.
The layout is clear, making it simple to create and manage invoices efficiently.
Duplicate invoice feature to save time.
Preview the invoice before sending it to avoid human error.
Customize payment terms as the business needs.
Automatic inventory update based on invoiced items.
Phone support to help you when you need it.
No native integration support for QuickBooks.
Limits on users and billable clients.
FreshBooks has 4 pricing plans:
5.
For US users, Invoice2go offers a no-fee small business bank account to ease payments and receipts.
With Invoice2go, users can share invoices through social media platforms like Facebook Messenger and WhatsApp.
Invoice2go sets up automatic reminders for unpaid invoices to avoid chasing the clients manually.
It allows client approval and deposits into invoices automatically.
Above is a sample invoice generated by Invoice2go.
It is more suitable for quick invoice generation on mobile.
It also allows you to add discounts and other necessary details quickly.
Import customer information from the phone to the software.
Money-back guarantees on plan cancellation within 30 days of purchase.
Support through multiple channels like email, chat, and phone.
Basic invoicing features suitable only for SMBs.
3.5% card payment fees for the Starter plan.
Invoice2gos pricing plans are listed below.
It allows the user to track time worked and send hourly billed invoices to clients.
Invoicely has iOS and Android mobile invoicing apps to allow ease of billing and status checking.
The Track feature helps businesses keep an eye on payments and invoices, ensuring better cash flow management.
For more clients and advanced features like recurring invoices, it offers 3 paid plans as given below.
Zoho Invoice
Best Free Invoicing Software
Zoho Invoice is a free invoicing software.
So, if personalization is your priority, Zoho Invoice is the best software for customizable invoices.
Zoho Invoice provides a self-service portal for clients to view invoices and make payments.
It allows users to generate 30+ real-time business reports to track business performance.
They are able to track unbilled expenses to get reimbursed by the clients.
It provides an option to log billable minutes in a straightforward calendar format.
Zoho Invoice has a simple and organized interface for creating and managing invoices.
you might easily add items, set due dates, and track payments.
Small business invoicing software is available for free.
PCI-DSS compliant platform with 256-bit SSL encryption.
Two-factor authentication for better security.
Regular detection of viruses and intrusion.
Android and iOS apps for on-the-go service.
No integration support with Zoho Inventory.
Not suitable for managing a high volume of invoices.
It lets you create customized invoices quickly and saves time for SMBs with limited manpower.
With Intuit Quickbooks, you might receive payments through QuickBooks Payments at a 4x faster speed.
It allows tracking of partial payments and payment progress automatically as per the original estimate.
Intuit QuickBooks is not really an invoicing software but a full-fledged accounting tool of which invoicing is one part.
Free mobile apps to manage business on the go.
If you use Intuit Quickbooks accounting, invoicing is included as part of the package.
you could easily integrate Square Invoices with these services to streamline the business process and seamlessly receive payments.
Square Invoices integrates with QuickBooks, Xero, FreshBooks, PandaDoc, and other business apps.
Free plan with no monthly fees.
Free Square Invoices app.
Direct refund issue from app or dashboard.
Item library to add items in invoices in one click.
Does not support partial payment.
Apply processing fees for online transactions.
Square invoices have 3 pricing plans, as listed below.
Invoice Ninja has over 200K users worldwide.
Above is a sample invoice generated by our team on Invoice Ninja.
Separate apps for Windows, Mac, Linux, iOS, and Android.
Integration with thousands of apps through Zapier, Integrately, Pabbly, etc.
Invoice clients in all major global currencies and languages.
Multi-factor authentication and secure login for security.
Generous free plan with 20 clients and unlimited invoicing
Not scalable enough for large companies.
It is a bit difficult to set up for those who are not tech-savvy.
Invoice Nija offers the below paid plans in addition to a free forever plan.
PayPal invoicing allows users to send invoices using emails, sharable links, or QR code.
PayPal invoicing is available in more than 200 countries.
Clients can pay without a PayPal account.
No monthly subscription fees.
An easy-to-use platform for anyone.
Complex transaction fee structure.
Only template customization is available.
PayPal charges 2.99% + $0.49 per USD transaction on card payments and Apple Pay.
It allows you to switch between automatic and manual billing at any time.
For these reasons, Wave is the top choice for subscription billing.
Wave provides a single dashboard to manage customers and cash flow.
It allows users to accept online payments at a discounted rate with expense tracking by digitally capturing receipts.
Wave supports Visa, Visa Debit, Mastercard, Mastercard Debit, and American Express.
We tried creating a sample invoice with our logo and preferred brand colours and it looked pretty impressive.
Web-based software with mobile apps.
PCI-DSS Level 1 service provider.
Email and live chat support for customers.
Phone support is not available.
Live chat support is not available 24/7.
Sage 50 allows sending custom reminders to the customers and the attachment of documents to invoices for promotion.
It integrates with Google Drive and allows the addition of an association logo to show accreditation.
The invoicing system supports categorizing line items under different sales or income types, enabling better financial tracking.
Stripe-powered Pay Now button for one-click payment.
Desktop and mobile apps.
The user interface is slightly complex
The mobile app lacks features like bank feeds and foreign currency invoicing.
The invoicing feature is bundled with the accounting software and it cannot be used as a standalone feature.
Sage 50 is a full-fledged accounting software that includes the invoicing feature.
It offers 3 plans.
Other Notable Invoicing Software
In addition to the above, the below invoicing software deserve honorable mentions.
What is Invoicing Software?
Invoicing software simplifies the invoicing process, which includes creating, sending, and tracking invoices.
Most online invoicing software applications offer invoice templates with customization facilities.
Many invoicing software tools enable users to check the real-time status of invoice viewing and making payments.
The mobile app feature allows access to invoice data on the go.
These applications also generate reports and analytics data to offer insights into different aspects of the invoice.
Understanding the basicaccounting termswill help maximize the use of these tools for managing the business finances effectively.
How To Choose an Invoice Software?
To opt for right invoice software for your business, its essential to start by evaluating your business needs.
How Do Invoice Software and Billing Software Differ?
What Are the Best Billing Software for Team Managers?
Harvest also converts timesheets into invoices automatically.
You may read this article ontime billing softwareto learn about other time-tracking applications.
It adheres to establishedaccounting principles, which govern how financial data is recorded and reported.
Yes, FreshBooks is better than QuickBooks Invoice.
QuickBooks offers limited integration support.The biggest advantage of FreshBooks is its intuitive user interface.
Anyone can start using it without any training.
Comparatively, QuickBooks comes with a steep learning curve.Read this detailed comparison of these applications in thisFreshBooks vs QuickBooksarticle.
The cost of invoicing software varies from app to app.
Yes,ZohoInvoice, Harvest, Invoice Ninja, and Invoice Expert offer free plan with the basic features.
Alternatively, you might use Geekflare online invoice generator tocreate a FREE invoicein few seconds.
Yes, Bonsai is aCRM softwarewith an online invoice generator feature.
It also lets you download the invoice to share with the clients.
