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A note-taking utility is software used for digital note management.
Users can create, edit, and organize their digital notes through a note-taking app.
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Imagine the satisfaction of finding just what you needed.
However, Notions core offering is note-taking.
Notion also allows users to color-code for visual segregation or keep it simple.
Furthermore, the platform features a web clipper with internet tool extensions for Chrome, Firefox, and Safari.
This allows you to pick an entire webpage and drag it anywhere in your workspace.
Later, you’re able to add notes, share them, or keep them for future reference.
Teams can also request specific integrations.
With over 2 years of hands-on Notion experience, I have become increasingly dependent on it for note organization.
Notion Pros
Multiple content types covering text, visuals, code, etc.
However, larger businesses need to upgrade to the mentioned plans to unlock its true potential.
This enables users with the utmost organizational flexibility to brainstorm and work as needed.
xTiles caters to teams working remotely with its collaborative, shared workspaces.
Users can deploy xTiles from any web online window.
Besides, it has applications for Windows, Mac, iOS, iPadOS, and Android.
Furthermore, admins can convert notes to tasks and add dates and reminders to keep things on track.
It also allows sorting documents based on keywords, notes, or location.
The platforms real-time sync enables teams to collaborate.
It also features spaces that admins can utilize to make teams and keep everyone updated.
Furthermore, people who dont have an Evernote account can receive notes from those who use the app.
Users can also customize screenshots with annotations, text, etc., to highlight important segments.
This note-taking app also offers an offline mode, allowing users to continue working even without an internet connection.
Its team version has additional features such as searchable logs, SSO, access control, and more.
Evernote has apps for Windows, Mac, iOS, iPadOS, Android, and web.
Power users can upgrade to the following tiers for more notes, unlimited devices, and higher upload limits.
Typora
Best for Distraction-Free Writing
Typora is a distraction-free interface for making notes using Markdown syntax.
Moreover, each document features an Outline Panel mentioning clickable headings.
It has two writing modes: focus and typewriter.
Typora auto-completes a pair of quotes and brackets to further help the writer.
Other typing assistance modes can be switched on for markdown symbols.
Typora also allows users to change themes, thereby providing maximum customization flexibility with CSS.
Typora has native applications for desktop platforms, including Windows, macOS, and Linux.
Users can then purchase it for $14.99.
It also enables users to share notes by publishing them and later sharing the link with others.
Everything syncs automatically without the need for manual intervention.
Users can tag their notes, which helps them search through their personal database.
Simplenote also supports writing, previewing, and publishing notes in Markdown.
Apart from that, Simplenote is also available on web browsers, without any installation requirements.
Todoist
Best for Task Management
Todoist is predominantly a task organizer and a project manager.
Its underlying AI takes input from natural language descriptions and fills the relevant fields on its own.
Users can add tasks and break them into sub-tasks, with a priority level.
Todoist also enables users to convert tasks into projects and set up one-time or recurring reminders.
Additionally, admins can invite their teams, assign responsibilities, and set deadlines.
Members can co-work in real-time, including commenting and sharing files.
The shared workspace allows changing layouts between list, board, and calendar views.
Todoist integrates with over 80 applications as of this writing, including Evernote and Notion (via 2sync).
When activated, every Todoist task creates a matching entry at Evernote.
In a similar fashion, each Evernote record creates a fitting Todoist task on its own.
To learn more, check out ourTodoist review.
Subsequently, higher subscriptions with more projects, unlimited history, AI assistance, etc., are listed below.
One can also save web pages into the notebooks with OneNote Web Clipper.
Users can share their OneNote notebooks with others and let them view or edit them as needed.
For greater privacy, you’re free to also password-protect specific sections.
OneNote lets users export its contents as PDF, docx, email, and attachments.
OneNote has native applications for Windows, Android, iOS, and macOS.
It also has a web version anyone can use with a web net internet ride.
Users have a few integrations to connect OneNote with apps such as cloudHQ, Zapier, and Gmail.
It supports Markdown and is known for its minimalist user interfaces on macOS, iOS, and iPadOS.
It also features web app extension for Chrome, Firefox, and Safari to clip entire web pages.
Users can also tag (with 250+ icons) notes and pin tags for simplified access and search.
Additionally, users can utilize sectional headings for creating an outline and organizing their notes.
One of Bears standout features is the iCloud sync, which promises security and availability across Apple devices.
Users can also put passwords for extra protection.
This note-taking app works both online and offline.
It also allows sharing notes with others.
However, its collaborative features are limited to sharing, without any real-time coworking possibility.
Bear Pricing
Bears free version allows uses to scan documents and provides local gadget access.
For everything else, users have to opt for its 7-day free premium trial.
Afterward, it is $2.99/month or $29.99/year.
Notability also lets users record audio and transcribe it into text while keeping them in sync with notes.
Users can view two notes at the same time and transfer their contents with a simple drag-and-drop.
It also supports PDF import and document scanning.
Notability provides auto-backup and sync across users Apple devices via iCloud.
Google Keep also has web versions users can utilize on web browsers, irrespective of the platform.
The interface is an open space hosting all the user notes.
Users can tag and pin notes for easy searchability.
Google Keep allows users to add locationor time-based reminders.
It supports adding plain text, checklists, images, drawings, and more.
The platform also lets users search notes with images, audio, reminders, or sharing enabled.
Consequently, its best suited for sharing with family or friends rather than teamwork in a corporate setting.
Users also get an encrypted copy of their entire text data on their registered emails daily.
For extra security, users can protect their notes with two-factor authentication and password-lock individual notes.
Users can also save copies of their files on their local devices.
However, the storage is limited to 100MB.
This restriction is removed through the paid plans.
Users can also copy contents between individual notebooks.
Zoho Notebook is one of the few in the industry that offers gesture support.
For instance, you’ve got the option to flick to find or pinch to stack note cards.
Additionally, users can put tags and colors on each note card, adding personality and making search easy.
Its emphasis on style becomes more evident with notebook colors, theme cards, and fonts.
To unlock more functions, users can switch to economically priced subscriptions starting at $1.99/month or $19.99/year.
Notebooks for Business has a similar free offering, but its paid plans are billed at $49.90/user/year.
Teams can import PDFs to read, highlight, fill out forms, or e-sign.
Goodnotes also lets you import audio and images.
Its paid features are predominantly available for Apple devices, with Windows and Android yet to get access.
How Note-Taking Apps Help With Productivity?
Tips to Use Note-Taking Apps Effectively?
Use the following 5 tips to increase the efficiency of your note-taking app.
FAQs
Simplenote is best for individuals interested in getting the notes with unlimited unit sync.
Multiple apps are best suited for specific use cases.
Likewise, Standard Notes is suitable for privacy-sensitive work.
Notability caters predominantly to the Apple ecosystem.
Simplenote is better than Evernote for personal use cases.
We prefer Notion over Evernote for teams at Geekflare.
Likewise, Bear is best for Apple users.
However, Evernote provides multiple features for both personal and business use cases.
Ultimately, what is considered as best will depend on the apps use case.
