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It enables its users to efficiently create, prioritize, and manage tasks.
We evaluated essential features and calculated a combined overall rating for each.
What is Todoist?
It was developed by Doist, and released on January 28, 2007.
The platform supports over 20 languages and is available in over 190 countries.
The Todoist app is available on Android, iOS, Windows, and Mac.
Todoist offers cross-platform synchronization for easy accessibility of your tasks and projects from other devices.
Todoist Core Features
Todoist provides 8 key features which are discussed below.
Add Tasks
Todoist enables task creation with itsQuick Addfeature.
Todoist interprets dates, priorities, and projects automatically.
Additionally, you might manually incorporate each task detail attribute using unique functions, as mentioned below.
Recurring Due DatesandRemindersare ideal for personal and daily task management.
The task input system supports voice commands for enhanced accessibility and speed.
Todoists smart date recognition also handles complex recurring patterns, accommodating intricate scheduling needs.
Tasks Organization and Prioritization
Todoist allows you to organize tasks based on priority and jot down/category.
you could do this using Labels, Sub-tasks, custom filters, and the 4-level priority functionalities.
Labels help categorize tasks across projects.
Moreover, users can batch similar tasks by grouping them under similar labels, saving much time.
Todoists most popular labels are listed below.
Sub-tasks break complex projects into manageable steps.
Additionally, flexible views offer list, calendar, and board layouts, catering to different work styles.
However, sub-tasks can only be created within projects.
There are 4 types of views available in Todoist to suit different task management needs.
Drag-and-drop planning simplifies task prioritization and scheduling, helping you narrow down your task lists.
you’re free to also use default filters like Assigned to me and Priority 1.
Handy filters include the following.
Filters can be combined with symbols, using wildcards, running multiple filter queries, and using Filter Assist.
By following these guidelines, you could create and use filters to effectively organize and manage your tasks.
Team administration includes adding, removing, leaving teams, deleting entire teams, and erasing all associated data.
Productivity Reports and Visualizations
Todoists visual reports track progress and productivity trends.
These insights help users optimize their task management strategies and boost overall efficiency.
The Karma system gamifies productivity, motivating users to maintain and improve their task completion rates.
Customizable goal setting allows users to define and track personal or team objectives.
Todoist allows users to check their current Karma level, Karma points, and Karma Trend.
Karma levels range fromBeginner (0-499 points)toEnlightened (50,000+ points).
Your Karma Trend line graph updates automatically as you gain or lose points.
However, youll lose points for tasks 4 or more days overdue.
Karma configs can be customized for task goals, goal celebrations, days off, and Vacation mode.
The Vacation mode is beneficial, as it helps users prevent losing points on non-working days.
Readymade Templates
Todoist features pre-built templates for joint projects to save time when set up.
Users can customize these templates or create their own for recurring project types.
The pre-defined templates come in multiple varieties.
Many of these templates utilize a board view to represent tasks and progress visually.
Roles and Permissions
Advanced user management controls access levels within shared projects.
It is essential for larger teams and complex organizational structures.
When creating a team, you become the admin.
Admins can manage team members, guests, options, and billing.
Members can create projects and invite people, but lack admin privileges.
Guests can only access projects theyre invited to.
Admins can also remove or change team members roles and manage guest access in the team configs.
The admin console provides oversight and control over team-wide configs and integrations.
The ability to switch project visibility helps adapt to changing project needs and team dynamics.
What are the Benefits of Todoist Task Management Software?
There are 7 major benefits of Todoist, as discussed below.
Apart from this,location-based remindersand custom filters enhance planning capabilities.
The ability to quickly reschedule overdue tasks keeps projects on track.
TheKanban boardoption provides a visual task management approach, ideal for users who prefer a Kanban-style workflow.
Boards are available for all Todoist users and can be used with various templates for different project types.
Todoist Pricing
Todoist offersfreeandpremiumplans.
ThePro planprovides an excellent balance of features for individual power users.
For larger teams, theBusiness planoffers enhanced collaboration tools and admin controls.
Todoist has 3 pricing tiers for varying user needs:Beginner,Pro, andBusiness.
The comparison table below shows the features, limitations, and pricing of each plan.
Pros and Cons of Todoist
Lets take a look at the advantages and disadvantages of Todoist below.
Todoist Integration
Todoist seamlessly integrates over 90 popular tools, creating intuitive, efficient workflows.
These integrations span across the following.
Integration capabilities allow you to combine Todoist with multiple aspects of your digital work environment.
Itsopen APIallows for custom integrations, extending its capabilities to fit unique workflow needs.
Todoists web app extensions and email add-ons further streamline task creation across various platforms.
However, Todoist doesnt offer phone support or a community forum.
This is a drawback for those who prefer verbal communication and immediate support for technical issues.
Can I Use Todoist to Manage Business Tasks?
Yes, Todoist can be used to manage business tasks.
Todoist also functions as a powerful project management app and is suited for business use cases.
Who Should Use Todoist?
Todoist is a great pick for users who value ease, cross-platform accessibility, and basic collaboration features.
It can be used by individuals, teams, remote workers, freelancers, and students.
Who Shouldnt Use Todoist?
Todoist is lacking in terms of high-level scalability and advanced features for large-scale project management.
For users with these advanced needs, there are multiplefree project management softwareoptions.
These tools offer specialized features beyond basic task management.
It also indicates user reviews via Todoists ratings on the Google Play Store and the Apple App Store.
Todoist Verdict
Todoist is a nifty, user-friendly solution that balances simplicity and versatility.
While the free version is limited in its capabilities, upscaling provides multiple premium functionalities.
Todoist receives theGeekflare Value Awardfor its ease of use, productivity features, and integration capabilities.
It is ideal for individuals and businesses seeking maximized productivity with minimal complexity.
